Overview
About SUNCAT
Following SUNCAT
Electronic journals
Accessing full text articles
Journal table of contents services
Accessing print journals
Inter-library loans
Map
Navigating SUNCAT
Preferences
Suggest a match
Searching SUNCAT
Search hints
Basic search
Advanced search
Browsing
Combining terms
Auto suggestions
Truncation and wildcards
Limiting searches
Refining searches
Title keyword(s)
Exact title
Author (organisation or conference)
Keyword(s)
Subject heading(s)
ISSN/ISBN
Series
Publisher
Place of publication
SUNCAT identifier
System number
Z39.50
OpenURL linking to SUNCAT
Displaying and saving results
Navigating and displaying search results
Filtering search results
Displaying the full and MARC records
Holdings
Saving and emailing records
Search history
Duplicate records
Library codes
My SUNCAT
About My SUNCAT
My searches
My records
My groups
My holdings comparisons
UK Serials Holdings Comparison
Introduction
Submitting serials for comparison
Notification of comparison completion
Viewing comparison results
Disclaimer

 

Overview

About SUNCAT

For more information about SUNCAT please visit the description page on our website.

Following SUNCAT

You can find information about SUNCAT by clicking on the links in the header of all the pages in the service. To keep up to date with the latest news and information about the service, please click on the Twitter, Facebook or WordPress blog icons on the homepage/basic search page. There is also a feed of the latest blog posts running along the bottom of the homepage/basic search page - click on the title of a post to read it in full.

Electronic journals

Limiting to electronic journals only

SUNCAT includes records for both print and electronic journals. If you want to search either only for print or only for electronic journals, go to the Advanced Search page, enter your search terms in the search box as normal, but then go the format limit towards the bottom of the page and select either "Electronic" or "Non Electronic" as required.

Limiting searches

Filtering to electronic journals

As SUNCAT includes records for both print and electronic journals your search results will include records for both. You may, however, filter your results by format to show only records for electronic journals. The filters appear on the left hand side of the results display, simply click on the "Electronic" filter underneath the Format category to select it.

Filtering search results

Accessing electronic journals

Where a journal is available electronically there is a link labelled "Available Online" in the holdings record for that title, along with a note of the date coverage, if that information is available.

Please note that most electronic journals are only available by subscription. Thus, you may access full-text only as an authorised user affiliated with a subscribed institution. Access is often regulated by IP address so if you link from a computer within a subscribed institution you can link directly to full text, but if you try to link from SUNCAT to full text from any other computer (e.g. at home), you may require a password, or access may be denied.

There are also "Access full text" buttons at the top of the full record displays of many titles on SUNCAT. If you click on this you may be able to access the full text if you are an authorised user affiliated with an institution which subscribes to the journal. If your institution doesn't subscribe to the relevant title you may still be led to information about accessing full text articles from the journal via the inter-library loan or document delivery services at your institution.

Freely available electronic journals

There are, however, freely available open access journals on SUNCAT, the largest collection being from the Directory of Open Access Journals (DOAJ). To view, only, these free electronic journals enter your search terms in the search box and use the library limit beneath the search box to limit your search to the "Directory of Open Access Journals" - you should then be able to access the full text of any of the titles returned in your results list.

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Accessing full text articles

Viewing recently published articles

You can find links to the most recent Table of Contents (ToCs) (please see next section) from some of the journal titles on SUNCAT. The buttons are available on the far right column of the results display and also at the top of the full record display. Clicking on the buttons will take you to a list of the most recently published articles for that title. You can then click on the "Find a Copy" links on the right hand column of the ToCs display to try accessing the full text of the article. Whether you can view the full text will depend on whether you are an authorised user affiliated with an institution subscribing to that journal.

Searching for articles

If however, you wish to search for articles or to access a particular article, try searching a full text or bibliographic database in the appropriate subject area. SUNCAT is a union catalogue of serials, so you can only search at the serial or journal title level, not at the article level.

Accessing articles

If, having found an article of interest on one of these databases or via the ToCs buttons on SUNCAT, you are not eligible to access the full text immediately you can use SUNCAT to find where the journal containing the article is held in the UK. You may then either apply for an inter-library loan through your institutional or local library service or contact the libraries to find out if it is possible to consult their collections in person.

Contact details and directions to libraries

You can find a link to more information about each library by clicking on the library name in the left hand column of the holdings display in the full record for each title. Clicking on the library name will take you to an information page with details including the link to the library homepage, contact details for the library, an address and directions to the library via Google maps. For inter-library loan purposes it also includes the British Library Code and contact details for the inter-library loan department. To return to the full record display click on the journal title in the breadcrumbs trail at the top of the page just above the library's details.

You can also link to the library information pages from the map on the homepage. Keep clicking on the numbered symbols until you reach the individual red marker for a library – clicking on this will display a link through to the information page for the library.

SCONUL Access Scheme

If you are affiliated with an UK Higher Education institution you may use the SCONUL Access Scheme to confirm your entitlement to access other libraries. There are links to the Scheme from the full record display for each title. The links are located at the top right hand side of the holdings display, just beneath the bibliographic details for the title.

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Journal Table of Contents services

SUNCAT includes links to journals' table of contents (ToCs) services from both the search results and full record displays. The ToC buttons can be found on the right hand side of the search results screen and at the top of the full record display. Clicking on the button opens a new browser window displaying the most recently published articles for that journal title. For some titles the ToCs window will contain two tabs, one for Zetoc and one for JournalTOCs – these are simply two different ToCs services so it is worthwhile clicking on both tabs to check for the most up to date or comprehensive coverage for that title. The JournalTOCs service normally includes information about older articles as well. Other titles will only link to one of the ToCs services.

Within the ToC display it is possible to click on the article title or page numbers to view more information about each article. Clicking on the "Find a Copy" buttons, found to the right hand side of each article listed, will lead you through to the full text of the article if you are affiliated to an institution which subscribes to the journal. If your institution doesn't subscribe to the relevant title you may still be led to information on accessing a copy of the article via the inter-library loan or document delivery services at your institution.

Not all records on SUNCAT include a ToC button; this may be because the ToC service does not contain information on the particular journal title. In other cases some records for a title include a ToC button while other records for the same title do not; this is generally because some records do not contain the appropriate International Serials Standard Number (ISSN) to link the record to the ToC service. In this case to view the ToC of a journal simply select the ToC button for a different record for the same title. Different versions of a journal, e.g. the print and the electronic versions have different ISSNs and may contain slightly different content.

The ToC buttons currently link to the British Library's ToC service, Zetoc and also to the JournalTOCs service provided by Heriot Watt University.

SUNCAT contains information about the UK holdings of print journals. The full record display indicates which UK libraries hold a title, plus a summary of the volumes they hold. If you have identified that a particular journal article, issue or volume is held at a particular library you may either apply for an inter-library loan through your local or you may visit the library in person.

Before visiting a library it is advisable to check if you are entitled to enter the library and use its reference and/or lending facilities. Please see the sections on:

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Inter-Library loans

SUNCAT is a useful facility for locating serials held in libraries throughout the UK. Once you have used SUNCAT to find out where a serial is held please check with your institutional or local library services on how to apply for an inter-library loan. It may be helpful if you take note of where the required journal volume is held, including details such as the shelfmark to assist with the inter-library loan process.

For inter-library loan staff

Inter-library loan staff can locate where journals are held in over 90 UK libraries, including the British Library. The holding institutions are displayed on the results display, but to see specific holdings information, please click on a title to view the full record display including a summary holdings statement for most libraries. Clicking on the library name on the holdings display will open up information about the library, including the British Library code and contact details for the library’s inter-library loan department.

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Map

The map on the SUNCAT homepage shows the locations of all the library sites of institutions which contribute to SUNCAT. The number on the location symbols represents the number of library sites in that area. The more libraries in that area the "hotter" the symbol becomes, hence the change of colour from blue to yellow. There are currently nearly 100 libraries contributing to SUNCAT, but many of these are spread over several buildings, campuses, even cities and so there are more locations than libraries specified on the map. Both the number of institutions and library sites will continue to grow as we add new libraries to the service. For a full list of the contributing libraries please see http://www.suncat.ac.uk/institution/list

It is a Google map, so it is possible to zoom in and out of areas and move around the map in the usual way. You can use the four-way arrow tool at the top left hand side of the map to move around and the sliding tool to zoom in and out. To view locations click on a symbol to zoom in on that area. Keep clicking on numbered symbols until you get down to the individual site red pin markers - clicking on these will give the name of the institution and a link to the library information page on SUNCAT. The library information page includes a link to the library homepage, address information, contact details for the library and a Google map and directions. For Inter-Library Loan purposes it also includes the British Library Code and contact details for the inter-library loan department.

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From the SUNCAT homepage/basic search page you can create a simple search or choose to create a more sophisticated search via the Advanced Search link underneath the search boxes. From the homepage and all the other pages on the service you can also use the header and footer links to navigate away from the actual service to information on the SUNCAT website.

From all the other pages within the service, you will see an additional navigation bar on the left hand side of the pages, which will allow you to move to any of the search pages or to the Search History page or if you have selected records to the Saved Records page.

When you have conducted a search and are either in a results list or the full/MARC record display or viewing information about a holding library a breadcrumbs list will be visible at the top of the page, underneath the header. This trail will enable you to move easily between full records and your results list or back to the search screen so you can refine your search or back to the full record if you have opened information about a holding library.

It is possible to navigate through the results list page by page by clicking on the forward/back page buttons, or to jump directly to a specific page by clicking on the page number or by typing in the number in the "Jump to page" box. Page navigation options can be found at the top and bottom of each page of results.

Click on the title of a particular record to view the full bibliographic record display.

Navigating and displaying search results

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Preferences

It is possible to change the default number of records displayed on the results list on SUNCAT, but only for each individual session. Once you exit SUNCAT these displays will return to the default setting. The default number of records displayed on each results page is 10, but this can be increased to 25, 50 or 100.

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Suggest a match

Help us improve the deduplication of records on SUNCAT by clicking on the “Suggest a Match” button. This will enable you to select records which you think should match together. Although, unfortunately, we will not be able to act on your suggestion immediately, we will gather and analyse the suggestions and use this data to assist in the development of a new matching algorithm in the longer term.

  • Click on “Suggest a Match” - a column of check boxes will open on the right hand side of your results list.
  • Click in these boxes to select up to four records which you think should match together.
  • Click on the “Match Suggestion” link above the filters on the top left hand side of the page
  • Review the records (one record displayed per column)
  • Click on the red cross at the top of each record display to delete any record you no longer wish to suggest as a match.
  • Click on the “Reset” button at the bottom of the page if you want to reinstate any records you have deleted
  • Click on the “Send” button at the bottom of the screen to submit your suggestion and to continue back to the search results page and searching as normal
  • Click on the “Cancel” button at the bottom of the page to return to the search results page and continue searching as normal
  • If you identify more than 4 records for a title which you think should match together, please select the first 4 records, complete the process and then repeat the process for any additional records, using one of the initial base records in each additional set you match for the same title

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Searching SUNCAT

Search hints and examples

  • When searching Exact Title enter the title in the correct order, exclude initial articles such as "the", "le", "a". This search is particularly useful when you are confident of the title of the journal you are searching for or for finding journals with one or two word titles. For example, Nature. Please note that when using the Exact Title search if the journal you search for also has a subtitle, it is advisable to try searching both with and without the subtitle as some libraries may include this in the record where others will not. If the exact title search is not successful we suggest using a Title Keyword search.
  • To search on a particular phrase enclose the search terms within double quotation marks, e.g. "social media". However, if you can't find what you are looking for try removing the quotation marks.
  • Enclose punctuated terms within double quotation marks to find more specific results e.g. "U.S.A." Searching on U.S.A. without quotation marks will search for each of the letters separately.
  • Use * to truncate terms or to find variant spellings. For example psych* will retrieve psychology, psychologist, psychiatry etc.*ology will retrieve anthropology, archaeology, psychology, etc. alumi*m will find both the American spelling, aluminum, and the British spelling, aluminium.
  • Searches can be entered in upper or lower case. For example a search on computer, Computer or COMPUTER will return the same results. 
  • If searching for a foreign language journal try searching with and without diacritics to see records which include and do not include diacritics. For example search on école and on ecole
  • Entering more than one term in the Basic Search means that you will only find journals which contain all the terms you enter, so the more search terms you enter the fewer results you will find. For example a search on social media will find fewer results than a search on media. 
  • Please note that you CANNOT use the Boolean operators AND, OR and NOT to combine search terms within the same search box. The AND operator is assumed in both the Basic and Advanced Search for terms in the same search box, so that SUNCAT will only return records which contain ALL the terms entered. To use the equivalent of the OR operator, go to the Advanced Search and change the default selection of "all of these" to "any of these" in the drop down under "Index to Search". To use the equivalent of the NOT operator, go to the Advanced Search and change the default selection of "all of these" to "none of these" in the drop down under "Index to Search".
  • To search for journals which contain some (but not necessarily all) of the search terms you enter, go to the Advanced Search page and choose "any of these" in the drop down box under "Index to Search". In this case the more search terms you enter the more results you will receive.
  • To exclude particular terms from your search, go to the Advanced Search page, enter the term(s) you want to use in the top search box selecting either the "all of these" or "any of these" options in the drop down under "Index to Search". Then enter the term(s) you want to exclude in the second search box, select the "AND" option from the drop box to the left of the search box and this time select the "none of these" option from the drop down under "Index to Search". 

Types of search

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This search can be used to find a term(s) anywhere in a record or to find a term(s) in a specific field.

  • Select the field to search by clicking on the drop down menu next to the search box.
  • Enter the search term(s) in the box.
  • To search on a particular phrase enclose the search terms within double quotation marks, e.g. "social media".
  • It is possible to further limit the search to cover only a particular library(s) or location(s). Select the desired libraries or locations from the drop down menus beneath the main search box.
  • When you are ready click on the yellow "Find now" button.

Library and location limits

These appear beneath the search boxes in both the Basic Search and Advanced Search pages. Using these limits allows you to restrict your search to the holdings of particular libraries and/or particular geographic areas. This can be useful in many cases but will reduce the number or results you find, so, if having limited your search you cannot find what you are looking for, try removing any limits and re-running your search.

To limit by library/institution:

  • Click within the Library limit box to open it.
  • You can then scroll through the list of institutions and select as many as you like by clicking on the institutional names.
  • Alternatively you can search for a particular institution by starting to enter its name in the Filter box at the top of the list of institutions - as you start to type institutions should be suggested to you. Please note that in general, universities are listed by their name or city first, e.g. University of Edinburgh is listed as Edinburgh University. However, there are a few exceptions: University College London, University of East Anglia, University of the Arts and the University of the West of England.
  • You can deselect an institution by clicking again on the institution name.
  • You can deselect all the institutions you have selected by clicking on the "Uncheck all" link at the top of the list.
  • If you only select one institution the name will appear in the Library limit box, if you select more than one institution then the number of institutions you select will be displayed instead.
  • To close the limit drop down, click on the cross at the top right hand side of the list or somewhere entirely outside the drop down window.

To limit by location:

  • Click within the Location limit box to open it.
  • You can then scroll through the list of locations and select as many as you like by clicking on the location names. 
  • Alternatively you can search for a particular location by starting to enter its name in the Filter box at the top of the list of locations - as you start to type locations should be suggested to you.
  • You can select locations at 3 levels:
    • individually at the city/town level, e.g. Birmingham
    • at the regional level, e.g. Central England - if you select this, all the cities/towns within this region will be become selected
    • at the country level, e.g. Wales - if you select this all the cities/towns within Wales will be selected
  • You can deselect a location by clicking again on the location name.
  • You can deselect all the locations you have selected by clicking on the "Uncheck all" link at the top of the list.
  • If you only select one individual location at the city/town level the name will appear in the Location limit box, if you select more than one location or select a location at the higher regional or country level then the number of locations at the city/town level will be displayed instead.
  • To close the limit drop down, click on the cross at the top right hand side of the list or somewhere entirely outside the drop down window.

To combine Library and Location limits:

  • You can combine Location and Library limits as required - the limit will work by searching for holdings within the desired location OR within the desired institution, so combining the limits will widen the search beyond what you would find if you just used the Location limit or just used the Library limit.
  • For example you could select a location limit of "Scotland" and a library limit of "Manchester University": in this case you will see journals held in both Scottish libraries and Manchester University in your results. 
  • If you chose to limit your location to "Scotland" and a limit of "Glasgow University", you will still see journals held in all the other Scottish libraries as well as in Glasgow University. 

Search hints and examples

Types of search

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You can use this to search a wider range of fields and to combine elements from more than one field. The equivalent of the Boolean AND operator is the default between the search boxes so filling in more than one box will narrow your search. However, you can select the equivalent of the Boolean OR operator from the drop downs to the left of the search boxes and using this will broaden your search.

  • Enter search term(s) into the top search box.
  • If you enter more than one term use the drop down to the right of the search box to decide if you want to search on:
    • "all of these" (the default) so that your search only returns records which contain ALL of the terms you enter
    • "any of these" so that you search will return any records which contain at least one of the terms you entered - this is a broader search than the above and will return more records
  • Select the field(s) to search by clicking on the drop down menu to the far right of the screen.
  • If you want to search for terms across different fields, move to the second search box and follow the steps above. Use the drop down to the left of the search box to decide if you want to narrow your search by using the AND option, or to widen your search by using the OR option to combine the terms across the two search boxes.
  • You can also use the second or third options to exclude particular term(s). Use the default AND option in the drop down to the left of the search, enter the term(s) you want to exclude in the search box and select "none of these" in the drop down to the right of the search box.
  • To search on a particular phrase enclose the search terms within double quotation marks, e.g. "social media".
  • Narrow the search by using the Library and Location limits beneath the search boxes.
  • You can also narrow your search by using the Language and Year first published limits, also beneath the search boxes. You can use * as a wildcard if you are unsure of the exact year, e.g. 199* or 19*9 
  • Use the Format limit if you want to limit your search to electronic only journals or alternatively to non-electronic journals, e.g. print, microform.
  • Please remember that while applying limits can be a useful way of directing your search to specific titles and holdings, you will reduce the number of results you find, so, if having limited your search you cannot find what you are looking for, try removing any limits and re-running your search.
  • Use the "Reset" button beside the "Search" button to clear all the entries you have made to fields and limits on the advanced search screen.

Search hints and examples

Types of search

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Browsing SUNCAT

This function allows you to browse through an alphabetical list of titles, author names, subject headings, series names, publisher names and places of publication. It is also possible to browse several numerical indexes, including the ISSN and ISBN.

  • Select the required field by clicking on the drop down menu next to the entry box
  • Enter term(s) to browse in the box. Terms must be entered in the exact order, starting with the first word of the title, organisation name, subject heading etc. DO NOT include initial articles such as the, le, a etc.
    Examples: Journal of information or Royal Society of Chemistry
  • Truncation on the right is implied. 
  • To browse for a personal author in the Author Index, enter the surname first. However as SUNCAT is a catalogue of journals there are few personal names included as organisational or conference names are more commonly associated with journals.
    Examples: Robertson John or Roger, S
  • An alphabetical list of headings will display, beginning with the requested heading, along with the number of records associated with each.
  • When browsing one of the numerical indexes enter a number with or without a hyphen, but DO NOT leave a space.
    Examples: 0038-1101 or 0038110*
  • Browse back and forward through the list using the next/previous page buttons.
  • Click on a heading to bring up the list of records containing that heading.

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Combining terms

  • Within the Basic Search AND is assumed between terms so you will only find records containing ALL the terms entered, so a search will narrow as more terms are entered. 
    Example: marketing research will return records containing both the terms. 
  • You can use the Advanced Search to create more sophisticated searches and to combine terms across different fields.
  • Please note that you CANNOT use the Boolean operators OR and NOT to combine search terms within the same search box. The AND operator is assumed in both the Basic and Advanced Search for terms in the same search box. To use the equivalent of the OR operator, go to the Advanced Search and change the default selection of "all of these" to "any of these" in the drop down under "Index to Search". To use the equivalent of the NOT operator, go to the Advanced Search and change the default selection of "all of these" to "none of these" in the drop down under "Index to Search".  
  • Use the "any of these" option in the Advanced Search to broaden your search to include records which contain one or more of the search terms entered. 
    Example: marketing research will return records containing either or both of the terms. 
  • Use the "none of these" option in the Advanced Search to exclude records which contain certain term(s), to narrow your search. Example: if you enter marketing in the top box in the Advanced Search and then research in the second box, selecting the "none of these" option your search will only return records which contain the term marketing and specifically DO NOT contain the term research.

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Auto suggestions

Start typing your search term into the search box. If there are any matches within SUNCAT suggestions will start to display underneath the search box as you type in your term(s). To choose one of the suggested terms click on it and it will be automatically entered into the search box for you. Continue to search as normal. If you conduct a search which returns zero results in SUNCAT a message will appear above the search box along with an alternative search or spelling suggestion. Clicking on the suggestion will automatically conduct a search on the term(s).

Truncation and wildcards

  • Use the * character (asterisk) at the left, right or middle of a portion of a word to replace a character or characters. Example: cardi* will find cardiac, cardio, cardiology etc. *iology will find biology, cardiology, sociology etc. wom*n will find woman, women etc. 
  • Use the ? character at the left, right or middle of a portion of a word, to replace a single character.

Limiting searches

  • Use limits to help narrow a search, by language, year first published, format and the location of the serial.
  • Only institutional and location limits are available from the Basic Search, so please go to the Advanced Search if you want to apply more limits.
  • You can combine as many limits as you require.
  • While using limits can be helpful in many cases they will reduce the number or results you find, so, if having limited your search you cannot find what you are looking for, try removing any limits and re-running your search.
  • To limit a search to a particular year first published, type the year in the first Year first published box in 4 digit format YYYY. Use * to truncate and so limit the search to a particular decade or century.
    Example: 199* 
  • To limit a search by Language, click on the appropriate drop-down list and select the desired language.
    Example: selecting French you will only retrieve records for serials published in the French language.
  • To limit a search to records for electronic journals only, select Electronic from the format limit drop-down
  • To limit by library/institution:
    • Click within the Library limit box to open it.
    • You can then scroll through the list of institutions and select as many as you like by clicking on the institutional names.
    • Alternatively you can search for a particular institution by starting to enter its name in the Filter box at the top of the list of institutions - as you start to type institutions should be suggested to you. Please note that in general, universities are listed by their name or city first, e.g. University of Edinburgh is listed as Edinburgh University. However, there are a few exceptions: University College London, University of East Anglia, University of the Arts and the University of the West of England.
    • You can deselect an institution by clicking again on the institution name.
    • You can deselect all the institutions you have selected by clicking on the "Uncheck all" link at the top of the list.
    • If you only select one institution the name will appear in the Library limit box, if you select more than one institution then the number of institutions you select will be displayed instead.
    • To close the limit drop down, click on the cross at the top RHS of the list or somewhere entirely outside the drop down window.
  • To limit by location:
    • Click within the Location limit box to open it.
    • You can then scroll through the list of locations and select as many as you like by clicking on the location names.
    • Alternatively you can search for a particular location by starting to enter its name in the Filter box at the top of the list of locations - as you start to type locations should be suggested to you.
    • You can select locations at 3 levels:
      • individually at the city/town level, e.g. Birmingham
      • at the regional level, e.g. Central England - if you select this, all the cities/towns within this region will be become selected
      • at the country level, e.g. Wales - if you select this all the cities/towns within Wales will be selected
    • You can deselect a location by clicking again on the location name.
    • You can deselect all the locations you have selected by clicking on the "Uncheck all" link at the top of the list.
    • If you only select one individual location at the city/town level the name will appear in the Location limit box, if you select more than one location or select a location at the higher regional or country level then the number of locations at the city/town level will be displayed instead.  
    • To close the limit drop down, click on the cross at the top RHS of the list or somewhere entirely outside the drop down window. 
  • To combine Library and Location limits:
    • You can combine Location and Library limits as required - the limit will work by searching for holdings within the desired location OR within the desired institution, so combining the limits will widen the search beyond what you would find if you just used the Location limit or just used the Library limit. 
    • For example you could select a location limit of "Scotland" and a library limit of "Manchester University": in this case you will see journals held in both Scottish libraries and Manchester University in your results. If you chose to limit your location to "Scotland" and a limit of "Glasgow University", you will still see journals held in all the other Scottish libraries as well as in Glasgow University.

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Refining searches

If your search returns no results try refining the search by one or a combination of the following:

  • Try reducing the number of search terms entered. SUNCAT automatically looks for records containing ALL the terms entered so entering fewer terms will increase the number of records retrieved.
  • Try using the "any of these" option in the Advanced Search to return records which contain one or more of the terms entered rather than only returning records containing all the terms.
  • Try using broader less specific terms.
  • Try truncating your search entries to the root of your terms to find all the possible variations, e.g. cardi* will find cardiac, cardio, cardiology
  • Try using a Keyword(s) search which will search for the term(s) entered across all the fields in a record rather than one specific field.
  • Try using less restrictive limits.

If your search returns too many results try refining the search by one or a combination of the following:

  • Try entering additional search terms. SUNCAT automatically looks for records containing ALL the terms entered so entering more terms will decrease the number of records retrieved.
  • Try using the "none of these" option in the Advanced Search to exclude records containing particular terms.
  • Try using narrower more specific terms.
  • Try searching on particular phrases by enclosing your terms within double quotation marks. For example "social media".
  • Try to use a field specific search rather than a Keyword(s) search, for example if you have the correct details use an Exact Title or ISSN search.
  • Try using limits, for example try limiting your search to a particular Library or Location.

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Types of Search

Title Keyword(s)

This is the default search and it includes quite a large number of fields related to the title, as well as the main title fields. You can enter search terms in any order but if you enter them in the same order as the title you are looking for, this title should appear higher up in your results list. Enclosing your terms within double quotation marks will enable you to search on an exact phrase and so reduce the number of results you retrieve. However, this will not pick up entries where there is even a slight difference in punctuation, so it is recommended to also repeat the search without quotation marks.

Examples: Political science: This will return all the records with the terms "political" and "science" in the title "british journal of political science" will only return records with the phrase "british journal of political science" in the title so will produce a smaller result set than the search above

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Exact title

This is a narrower, more precise search than the Title Keywords search and covers only the main title fields. Enter words of a title in the correct order, excluding initial articles such as "the", "le", "a". This search is particularly useful when searching for journals with short one or two word titles.

If a title has a common sub-title try searching both with and without the subtitle.

Example: Lancet

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Author (organisation or conference)

Enter the name in the correct order if possible. You can enclose it within double quotation marks if you are sure of the exact organisational name, but this will not pick up entries where there is even a slight difference in punctuation, so it is recommended to also repeat the search without quotation marks.

If you are searching for a name with initials, e.g. J.S. Wood, add a space between the terms and use the "All of these" option - i.e. enter J. S. Wood rather than J.S. Wood

SUNCAT is a union catalogue of serials and therefore does not include article level information. Many serials do not have an author associated with them and personal authors are particularly uncommon.

Examples: Institute of Physics
"Royal Asiatic Society of Great Britain and Ireland"

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Keyword(s)

This is the broadest search you can carry out, so it is worth trying this if you have been unable to find items using other searches. Enter words in any order to search for terms occurring in any of the fields. Enclosing your terms within double quotation marks will enable you to search on an exact phrase and so reduce the number of results you retrieve. However, this will not pick up entries where there is even a slight difference in punctuation, so it is recommended to also repeat the search without quotation marks.

Examples: chemistry society
engineering China education

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Subject heading(s)

Enter words in any order. If unsure of the correct subject term try using a keyword search instead. Enclosing your terms within double quotation marks will enable you to search for records with a specific subject heading. Subject Heading(s) searches across all subject fields so includes a variety of different schema, including both Library of Congress Subject Headings (LCSH) and Medical Subject Headings (MESH), which reflects the differing practices across the contributing libraries.

Example: business history

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ISSN/ISBN

This is an efficient search to carry out if the exact ISSN/ISBN is known. The number must be entered exactly starting with the first figure, but can be truncated using ? or *. Enter the ISSN/ISBN with or without hyphens, but DO NOT leave a space instead of the hyphen.

Examples: 0028-0836
0028083?

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Series

This search can be used to search for series titles and volume numbers. Enter words in any order. Enclosing your terms within double quotation marks will enable you to search for an exact series title.However, this will not pick up entries where there is even a slight difference in punctuation, so it is recommended to also repeat the search without quotation marks.

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Publisher

This search can be used to search for publisher names. Enter the name in the correct order if possible. You can enclose it within double quotation marks if you are sure of the exact publisher name, but this will not pick up entries where there is even a slight difference in punctuation, so it is recommended to also repeat the search without quotation marks.

If you are searching for a name with initials, e.g. J.S. Wood, add a space between the terms and use the "All of these" option

Examples: Cambridge University Press
"Taylor and Francis"

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Place of publication

This search can be used to search for the name of the place the serial was published. Enter words in any order. Enter the name in the correct order and enclose it within double quotation marks to search for an exact place. However, this will not pick up entries where there is even a slight difference in punctuation, so it is recommended to also repeat the search without quotation marks.

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SUNCAT Identifier

SUNCAT uses an algorithm to pick the best or preferred record from the duplicate records submitted by contributing libraries for a particular journal. The bibliographic details from this record form the default full record display along with the holdings for all the contributing libraries listed below. To link records in the same set, a SUNCAT Identifier (SC-ID) is automatically assigned. This is an eleven digit number, preceded by the letters SC. It is visible in the MARC display of the record, and is in the 049 tag. There is only one SC-ID per set.

You may want to search the SC-ID when you have previously found the set you are interested in, but the title may be too long / in a non-Roman alphabet script, etc., and you want a short-hand reminder for the journal.

To search a SC-ID, enter it in the format of "SC" followed by the eleven numbers, e.g., SC00320128100

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System number

You can access this search from the left hand side menu of any page within SUNCAT except the homepage. The system number can be found in the MARC display in the 916 $a tag – it is made up of the contents of the 003 and 001 tags. This differs from the SC-ID in that it is unique for each individual record on SUNCAT, so even within the same set records contributed by different libraries will each have a unique system number but will share the same SC-ID. You may want to search the system number when you have previously found a record you are interested in, but the title may be too long / in a non-Roman alphabet script, etc., and you want a short-hand reminder for the journal.

To search for a system number enter it with a single space between the letters and the numbers, e.g. CNS 96656575

Displaying the full record and MARC Record

Z39.50

SUNCAT Contributing Libraries wishing to download free MARC21 records should refer to the connection details available at http://www.suncat.ac.uk/support/z-target-auth.shtml. Please note that you will require a username and password to access this connection. If you are a Contributing Library please contact the us for this information at suncat@ed.ac.uk.

There is also a freely available Z39.50 connection which enables anyone to freely search (but not download MARC records from) SUNCAT. This would be a suitable connection for any library wishing to set up a search of SUNCAT from their local library catalogue or inter-library loan system. Details are available at http://www.suncat.ac.uk/support/z-target.shtml.

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OpenURL linking to SUNCAT

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Displaying and Saving Results

Navigating and displaying search results

  • A list of records is displayed as a result of a search.
  • You can change the number of records displayed on the results list, but only for each individual session. Once you exit SUNCAT these displays will return to the default setting. The default number of records displayed on each results page is 10, but this can be increased to 25, 50 or 100.
  • The display includes title, author, first year of publication information and the holding libraries for each record.
  • There are Table of Contents links for some records - click on these to view details of the latest articles published for that title.
  • The results are ranked by relevance to the search entered.
  • It is possible to sort the results alphabetically by Title by clicking on the "Title" heading appearing just above the list of titles in your results. You can also see the results in reverse alphabetical order by clicking on the "Title" heading a second time.
  • It is possible to sort your results by Year first published, by clicking on the "First Published" heading just above the list of years in your results. You can also see the results in reverse chronological order by clicking on the "First Published" heading a second time.
  • If, having chosen to sort your results by title or year, you wish to return to the default relevancy sort, click on the "Position" heading appearing just above the result numbers.
  • It is possible to navigate through the results list page by page by clicking on the forward /back page buttons, or to jump directly to a specific page by clicking on the page number or by typing in the number in the "Jump to page" box. Page navigation options can be found at the top and bottom of each page of results.
  • Click on the title of a particular record to view the full bibliographic record display.

Navigating SUNCAT

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Filtering search results

  • You can use the filters displayed down the left hand side of the results screen to drill down to records of most interest to you.
  • You can filter by holding library, format, subject, author, publisher, year first published, place of publication and language.
  • The number of records associated with each filter is displayed beside each.
  • Each category of filters displays the top five most populated values. Click on the "[show more]" link at the bottom of each filter category to expand the list of filters. The list will expand incrementally until all the filters are displayed.
  • You can close the list of filters by clicking on the "[show top 5]" link at the bottom of each expanded filter category.
  • The exception is the Institution filter which is ordered alphabetically. Click on the “[show more]” link to see all the holding institutions for that results set.
  • You can only select one institutional filter, but it can be combined with filters from other categories.
  • Click on the filter to select it - the results on the right hand side of the screen will adapt accordingly. You will also see the filters and their associated numbers adapt to reflect the smaller set of results.
  • Once a filter is selected it will turn black with a cross beside it.
  • To deselect a filter click on the cross beside it or you can click on the "Remove All Filters" link just above the list of filters to remove all filters at the same time.
  • You can select several filters and deselect in any order - the results on the right hand side of the screen will adapt accordingly as will the filters and their associated numbers. Filters work cumulatively, that is, each consecutive filter applied further narrows the results.

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Displaying the full record and MARC Record

  • From the search results display click on the title of a particular record to view the full bibliographic record display. The "preferred" record is displayed. SUNCAT uses an algorithm to pick the best or preferred record from the duplicate records submitted by contributing libraries for a particular journal. The bibliographic details from this record form the default full record display along with the holdings for all the contributing libraries listed below.
  • The full record display also lists the libraries holding the serial, together with summary holdings information and shelfmarks, where these have been provided by the contributing libraries.
  • The full MARC tagged record can be viewed by clicking on the "View MARC Record" button at the top left hand side of the bibliographic display.
  • You can link through to see a list of the most recently published articles for the journal by clicking on the Table of Contents links at the top of the bibliographic display for some records.
  • There are "Access full text" buttons at the top of the full record displays of many titles on SUNCAT. If you click on this you may be able to access the full text if you are an authorised user affiliated with an institution which subscribes to the journal. If your institution doesn't subscribe to the relevant title you may still be led to information on accessing a copy of the article via the inter-library loan or document delivery services at your institution.
  • Clicking on any of the highlighted headings (Author name, Subject etc.) in the record display offers the choice to carry out a search on that heading and so bring up a results list of records containing the heading.
  • To display another record from the results set click on the previous/next record buttons just above the bibliographic display. It is also possible to return to the results list itself by clicking on the "Result List" on the breadcrumb trail at the top of the screen or on the button at the top of the bibliographic display.
  • The full record which displays is the best or "preferred" bibliographic record for the set of libraries holding that title - you can, however, view the records supplied by the other holding libraries by clicking on the library names in the "View record for" field at the bottom of the bibliographic display. To return to the preferred record, click on the "All libraries" option.
  • To reduce or increase the number of results returned try filtering your results or refining or limiting your search.

Filtering Search Results

Refining Searches

Limiting Searches

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Holdings

  • After clicking on a title in the results list the "preferred" record is displayed. SUNCAT uses an algorithm to pick the best or preferred record from the duplicate records submitted by contributing libraries for a particular journal. The bibliographic details from this record form the default full record display along with the holdings for all the contributing libraries listed below.
  • The libraries are listed in alphabetical order below the bibliographic information.
  • It is possible to sort the holding libraries by those closest to your current location by clicking on the location marker at the top left hand side of the holdings display. The number of miles from your current location will be displayed beside each library name. You will need to allow your location to be shared to use this feature – normally a pop up box will appear to confirm this.
  • If, having chosen to sort your results by distance, you wish to return to the default alphabetical sort, click on the “A-Z” button at the top left hand side of the holdings display.
  • The icons beside each holding record indicate if the holdings are in print (book icon) or electronic (world icon) format
  • You can find more information about each library by clicking on the library location in the left hand column. This will lead to a page with links to the library website, contact details, Google directions, details about when the library was last updated in SUNCAT and information for inter-library loan librarians, including the British Library Code for the library and contact details for the inter-library loan department.
  • There is a link to the SCONUL Access Scheme at the top right hand side of the holdings display. The SCONUL Access Scheme enables those affiliated to UK Higher Education institutions to check on their access and borrowing entitlements to around 170 Higher Education libraries. If the library you are interested in is not part of the scheme or you are not eligible to use the scheme, try using the link from the library name in the holdings display to the library website and contact details to find out about its access policies.
  • The holdings information displayed depends on the data supplied by each library but might typically include the name of the institution, the collection or building where the serial is shelved, the shelfmark and a summary of the years/volumes actually held. If the title is available online this will be indicated in the availability column.
  • You can check the most up to date information about a library's holdings by clicking on the tick in the far right hand column of the holdings display to link to and search the library's local catalogue. Users are advised to do this before visiting the library.
  • Scroll down the screen to view all the libraries.
  • It is possible to view the individual records submitted by each library by clicking on the links available in the "View record for" field at the bottom of the bibliographic display. This will show the bibliographic and holdings details for that particular library only. To return to the preferred record and see the holdings for all the libraries in the set, use the "All libraries" link.

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Selecting and Emailing Records

  • Various actions may be performed on the records in your results list, such as selecting or emailing one or more items from the list.
  • Select records either by clicking the box beside individual titles or select all the records in the current page of your result set by clicking on the "Select All" button above the list of records.
  • To deselect a record, click again on the box beside the record or deselect all the records in the current page of your result set by clicking on the "Deselect All" button above the list of records.
  • When you select one or more records a link to "Marked Records" will appear above the filters on the left hand side of your results list with the number of records you currently have selected. This link will disappear when there are no records selected.
  • Please note that any records you select will only be saved by the system for the current search session. If you leave SUNCAT or close down your browser these selections will be lost. To save records you need to login to My SUNCAT, and then select the "Save" option.
  • Click on "Marked Records" to view your selected records and to email them.
  • Within the Marked Records page you can once again select individual records to email or save or you can use the "Select All" and "Deselect All" buttons to select or deselect all the records on the current page of marked records.
  • Use the "Remove All" button to remove all the records you have in the Marked Records area.
  • To email records, first select the desired records from the Marked Records page and click on the Email link at the top of the list of records. A small window will open and you can choose if you want to send either brief or full details about each record and you can enter the email address you wish to send the records to. Please note you can only enter one email address.
  • It is only possible to email the brief or full details of the "preferred" record for each set
  • Once you click "Send" the window will disappear and a confirmation message should appear at the top of the Marked Records page.
  • To save records, login to My SUNCAT, select the records you wish to save, and click on "Save".

Displaying the full record and MARC Record

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Search History

  • You can view your search history for the current session by clicking on the "History" link on the navigational bar on the top left hand side of most pages within SUNCAT, except the homepage/basic search page.
  • Please note that searches in the history will be saved across sessions. If you leave SUNCAT or close down your browser your search history will be lost.
  • Within the History page you can view the results list for any of the previous searches within the current session by clicking on the desired search query. This will effectively re-run the search.
  • You can delete any of the previous searches by clicking on the cross beside the search to be deleted or you can delete all your previous searches for the session by clicking on the "Delete All" button above the list of searches.
  • You can save your searches for use in the future by logging in to My SUNCAT and then selecting the "Save" option after you have run your search.

My Searches

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Duplicate records

SUNCAT contains records from nearly 100 libraries and therefore contains more than one record for many journal titles. SUNCAT aims to deduplicate records for the same title so that only one record appears for each with all the libraries holding that title listed underneath the bibliographic record. However, it is not always possible to achieve perfect deduplication, largely due to the brevity of the data in some of the records supplied to SUNCAT. Therefore, a results list will commonly contain a number of records for the same journal title and each of these may have one or more library's holdings attached so it is necessary to look at each of these records to establish all the available holdings for that title in SUNCAT.

For more information on the matching process, please see our Technical Document on our website: http://www.suncat.ac.uk/librarians/matching.html

To reduce the number of both duplicate and other records in your results screen try an Exact Title or ISSN search or try enclosing your search within double quotation marks. Alternatively try limiting your search to a particular library/location or first year of publication. See the following pages for further hints.

Refining Search

Limiting Search

Filtering Search Results

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Library Codes

The library codes used in SUNCAT in MARC field 852, subfield $a, and the SUTRS Z39.50 output format are as follows can be found at http://suncat.ac.uk/institution/code.

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My SUNCAT

About My SUNCAT

My SUNCAT is free, and signing in allows access to additional features:

  • Save your favourite searches
  • Build and save your own lists of records
  • Create custom groups of libraries and locations to use in your searches
  • Use the UK Serials Holdings Comparison service

To access My SUNCAT, click the "Sign in" button in the top right hand area of the screenthe page. Staff and students from UK universities and colleges should select the first option to login using their usual institution login and password. Other users should choose the second option to register for a free account.

The first time that you sign in, you might want to add your details to your user account.

  • From the drop down menu under the "Sign in" button choose "Account"
  • Choose a display name, enter your email address and then click on the blue "Save" button below.

Your saved searches, record lists, groups and Holdings Comparison jobs can all be accessed through this drop down menu.

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My searches

To save a new search:

  • Login to My SUNCAT and search SUNCAT as usual
  • If you would like to save this search, go to the top of the Result List and click the "Save Search" button
  • Your search will be saved in "My Searches", which you can access from the My SUNCAT drop down menu on the top right hand side of the screen

Managing your saved searches:

  • Select My Searches from the My SUNCAT menu and select "Manage Searches". This will list your saved searches.
  • To relabel a search, click the edit icon that appears on the left of the search, and enter your new label
  • To delete a search, click the cross icon that appears on the left of the search.

To re-run a previously saved search:

  • Select "My Searches" from the My SUNCAT menu
  • Click on the name of the search you would like to re-run

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My records

My Records allows you to save and organize selected item records into lists. You can choose to create a list before you search for the records you want to save, or create lists as you go.

To create lists in advance of your search:

  • Go to the My SUNCAT drop down menu in the top right hand corner of the page and select "My Records"
  • Click on the "Add New List" button in the top right hand corner
  • Give your list a label and add further detail in the description
  • Click on the "Create New List" button to create your list.

You can save records by selecting records from a list of marked records or from the full view of an individual record.

To save records:

  • To mark records – in your search results, click on the tick box to the left of the record OR go into the record details and click the "mark" icon (top left). To see your temporary shortlist, go to "Marked Records" (left-hand column). Select the records you wish to save and click "Save".
  • To save a record without marking it click the "Save" icon within the item record.
  • To add a record to an existing list, select the list and click "Save Record". To add the record to a new list, enter the name of the list and click "Create new list".

Viewing and managing your records:

  • Select "My Records" from the My SUNCAT menu. This will list your saved record lists.
  • To view the records on a list, or make changes to the list, click on the list. You can remove records, and edit the list label or description.
  • To delete a list, click into the list and click the delete icon that apperas in the top right.

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My groups

My Groups allows you to customise your searches for specific libraries and/or geographic regions and store these settings for future use. The groups you create appear as a drop down option in on the Basic and Advanced search forms.

To create a new group:

  • Go to the My SUNCAT drop down menu in the top right hand corner of the page and select "My Groups"
  • To create a new group click on the "+Add New Group" button on the top right hand side
  • You can now create a group by choosing libraries from individual institutions or choosing libraries based at a particular location or area. It is also possible to combine institutions and locations within a single group.
  • Give your new group a label which will be meaningful to you. You can also add a more detailed description of the libraries/locations selected.
  • Click on the "Create" button at the bottom of the page.

To search using a saved group:

  • Login to My SUNCAT, and select the basic or the advanced search page
  • Enter your search term, then select your group from the “Group” drop down menu and click "Search"

Viewing and managing your groups:

  • Select "My Groups" from the My SUNCAT menu. This will list your saved groups.
  • To view the libraries and locations in a group, click on the group. You can change the libraries and locations, and edit the group label or description.
  • To delete a group, click on the group, and then click "Delete group".

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My holdings comparisons

You can also access your Holdings Comparisons from the My SUNCAT menu. For more about Holdings comparisons, see UK Serials Holding Comparison.

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UK Serials Holdings Comparison

Introduction

The UK Serials Holdings Comparison service enables libraries to compare serials holdings across over 100 UK libraries. The service is freely available to all UK libraries.

  • A library can use the service to discover information at a national level, e.g.
    • Serials which are quite rare or unique, i.e. have very limited UK holdings
    • Serials which are held by a large number of libraries
    • Serials which are marked for UKRR retention.
  • A library can also choose to compare holdings at a more local level, by limiting their comparison to a particular geographic region or a particular list of libraries
  • A library can choose to compare holdings with particular institutions, e.g. those with similar subject strengths or that are comparable in some other way.

This information can help libraries make decisions about whether to:

  • Keep older print serials or move them into secure storage, e.g. if quite rare
  • Dispose of lower use print serials if commonly held
  • Work in collaboration with other libraries to ensure serials are accessible for all their users in at least one library
  • Cancel or renew current subscriptions depending on whether users will have alternative access locally or via ILL.

When using this service it is important to be aware that the results are reliant on the data provided by the libraries to SUNCAT. The data on SUNCAT is only as accurate as the data provided by each library and while every effort is made to keep the information on SUNCAT as current as possible some libraries will not have provided update information as recently as others. Please see our updates page for our Contributing Libraries update frequency and the date of their last update.

Please also be aware that the comparison will only return records which are returned with an ISSN search on SUNCAT. There may be records and therefore holdings for a serial which are not included in the results, e.g. if the record for a serial did not contain an ISSN it might not be included. Also, occasionally an ISSN search will return records and therefore holdings for an incorrect title. On the list view we include the list of titles associated with each ISSN on SUNCAT so that any anomalies can be easily identified.

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Submitting serials for comparison

The service is freely available but it is necessary to register and login.

  • Go to http://suncat.ac.uk/holdingsComparison
  • If you are a member of a UK Higher Education institution sign in via the top UK Federation option. If not use the second option to register for your individual username and password for future login.
  • Click on "Start a new holdings comparison"
  • Prepare a file for submission.

Preparing a file for submission:

  • Insert a valid ISSN for each serial you want to run the comparison on
  • Compile all the ISSNs into one column, with each ISSN in a separate row. If you want to enter more than one ISSN for a title, please enter them on separate rows. Please do not put any additional information in this column.
  • Include any additional information in separate columns, e.g. it is possible to insert serial titles, local holdings information etc. This information will not be used as part of the comparison but will be returned as part of a CSV results file, so may assist with your analysis.
  • Please note that with submissions with more than 5000 rows (or ISSNs) only the CSV results file will be available. The graphical overview only displays for the first 1000 ISSNs. The maximum file size per submission is 5MB or 50000 rows. Therefore you may wish to split any larger submissions into smaller files.
  • Save the file as a CSV file. In Excel, you can do this by choosing the "Save As" option and selecting "CSV (Comma delimited)" in the "Save as type" drop down.
  • Click on "I'm Ready".

Submitting a file:

  • Enter a name for job and, if desired, a description.
    Example: Job name: Low use economics titles
    Description: List of low use economics titles identified for possible deselection.
  • Enter an email address where details of the comparison should be sent
  • Browse for your file on your PC or local network
  • Use the drop downs to denote the characters used in your file to separate columns and for text quotes
  • Enter the number of rows of headers in your file, i.e. you might have rows at the top of your file which don't contain the actual data but have text to describe what's in each column. If you do not have a header row, remember to change this to 0.
  • Enter which column contains the ISSNs, i.e. for the first column from the left hand side enter "1"

Optional limits:

  • Check the "Select UKRR libraries" box to limit a comparison to just the UK Research Reserve (UKRR) libraries on SUNCAT. SUNCAT contains 27 of the 29 UKRR members (only Northumbria University and Royal Holloway, University of London are NOT in SUNCAT). Checking this box will allow you to see in your results which of your submitted serials are marked for retention by the UKRR.
  • Leave the Libraries drop down at "All Institutions" to run a comparison against all the libraries on SUNCAT or select one or more libraries from the list to compare holdings with particular libraries, e.g. those in the same geographic area. Selecting a smaller group of libraries will also produce a smaller output file and make in-depth analysis quicker and easier.
  • Check the "Show electronic records" box to include the electronic access to serials available at each library, in addition to their print holdings
  • Click on "Submit form"

Validating a file:

  • A validation screen will appear immediately after clicking "Submit form". It will let you confirm that the structure of your file looks as expected and will also highlight any errors, e.g. invalid or missing ISSNs.
  • If your file contains more than 1000 ISSNs then only the errors will display, otherwise you can scroll through the file to see the highlighted errors
  • Click on "Back to Step 2" if you want to make changes or corrections to your file before resubmitting
  • Click on "Confirm" if you want to go ahead and submit the file. Please note that if you submit a file with missing or invalid ISSNs the comparison will not produce results for these particular entries, but will for the remaining valid ISSNs in your file.

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Notification of comparison completion

After submitting your file you will be taken to a page with a unique reference for that job. This reference can be used to view the results (once they are available) by entering it into the "View completed holdings comparison" box on the holdings comparison page. You can share the reference with colleagues to allow them to view holdings comparisons that you have submitted.

Click on "Go to Job Information page" to see information about and the status of the submission. Once Status is "Processed" it is possible to view the results of the comparison.

You will receive an email (to the address provided in the submission) notifying you when the comparison has completed. Click on the link in the email to be taken to the Job Information page. You can also see a list of your completed holdings comparisons in My SUNCAT.

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Viewing comparison results

When you first view your submitted job, you will see details of the submitted job, and its status, and also the first 1000 rows of the submitted file. From here, there are three options for viewing your results:

  • Download CSV, which allows you to download a CSV file with detailed results
  • List view, which is available for submissions containing up to 5000 records and allows additional filtering
  • Graph view which will display the first 1000 records of the results.

Download CSV

The "Download CSV" button is on the right hand side of the results pages above the results. The CSV file provides the most detailed output of all the options. It displays all the data submitted in the initial file in the first columns and the comparison results are displayed in the following columns, i.e. if a submission file just has a column of ISSNs then the results will display from column two onwards, but if a submission file contains a column of ISSNs and a column of titles then the results will display from column three onwards and so on.

The first column of results indicates whether the title is retained by the UKRR.

If electronic copies ARE included in the comparison the second column of results indicates whether the holding is print or electronic – these are indicated on separate rows so for each ISSN submitted there are two rows of results. The third column of results then displays the number of libraries which have either print holdings or electronic access. If electronic copies ARE NOT included in the comparison then these two columns will NOT be present and there will only be one row of results for each ISSN submitted.

The fourth column of results displays the total number of libraries with holdings. If electronic copies ARE included in the comparison then this details the number of libraries with print holdings or electronic access or both. If electronic copies ARE NOT included in the comparison then this will be the second column of results and will simply detail the number of libraries with print holdings.

The next column and onwards display the holdings statements for each library included in the comparison. The libraries are ordered alphabetically. This information is normally at the volume and issue level but this is dependent on the information the library includes in its local catalogue and sends to SUNCAT. There will be variations on how each library details their holdings. Each holding for a library is enclosed within a <holding> tag with detailed notes for that holding enclosed within <note> tags. A library may have more than one holding for a title and there may be more than one detailed note within each holding. Where a library has a holding for a title but is unable to provide any detailed information the holding note will read "Library holds title no further details available".
For example a library with several holdings for a title:
<holding><note>Vol. 80, no. 1 (Feb. 2009)- Available from PubMed Central. Unrestricted access</note><note>Vol. 76, no. 1 (2005)-v. 81, no. 6 (Dec. 2010) Available from Taylor & Francis Online. Online version available for university members only. This requires an institutional login off-campus</note></holding><holding><note>Vol. 1, no. 1/4 (1930)-v. 75, no. 6 (Dec. 2004) Available from Taylor & Francis Online. Online version available for university members only. This requires an institutional login off-campus</note></holding>
For example a library which holds a title but is unable to provide a detailed holdings statement:
<holding><note>Library holds title no further details available</note></holding>

List View

This provides a familiar results listing with the ISSNs submitted in the left hand column along with the titles associated with that ISSN on SUNCAT. Click on the ISSN to see more detailed information about the titles. You will be taken into the results screen for that ISSN search on the main SUNCAT search interface.

The number of libraries holding each journal is displayed in the right hand column, followed by an alphabetical listing of the holding libraries. The book icon denotes a print holding, the blue book icon denotes where a print holding has been marked for UKRR retention. The world icon denotes electronic access. The number of icons beside each library name represents the number of holdings that library has for that serial. Hover over an icon to see more detailed holdings information. This information is normally at the volume and issue level but this is dependent on the information the library includes in its local catalogue and sends to SUNCAT. There will be variations on how each library details their holdings.

You can filter your results to view:

  • Commonly held titles, i.e. those held by a certain number of libraries or more. Use the drop down at the top left hand side of the page to choose the number of libraries, e.g. "Titles held by 8 or more libraries". Click on the blue "Update" button and the results will be reduced to display only those journals which are held in at least 8 libraries or more.
  • Rare titles, i.e. those held by fewer than a certain number of libraries. Use the second drop down at the top left hand side of the page to choose the number of libraries, e.g. "Titles held by 2 or fewer libraries" Click on the blue "Update" button and your results will be reduced to display only those journals which are held in 2 or fewer libraries.
  • Titles marked for retention by the UKRR. Click on the "UKRR retained titles" checkbox and on the blue "Update" button and your results will be reduced to display only those serials which have been marked for retention by a UKRR member library.
  • It is possible to combine the above filters together, e.g. to highlight which commonly held titles are marked for UKRR retention or which rare titles are marked for UKRR retention.

The filtered results list can be exported as a CSV file by clicking on the "Export List as CSV" button on the right hand side of the List View just above the results. This differs to the “Download CSV” button (available on all the output pages) which will export the results of the entire comparison.

You can choose how many results you want to view per page by using the "Results per page" drop down near the top left hand side of the page. Click on the blue "Update" button to make the changes. Click on the "Back", "Forward" and page numbers buttons to navigate through the results list.

Graph View

This provides a graphical overview of the number of libraries holding each title submitted. This can be a useful starting point to help quickly highlight which titles are either commonly held or are quite rare. Once titles of interest have been identified, the CSV output, the list view or the main SUNCAT interface can be used to get more detailed holdings information for these titles.

Please note that the graph view is only available for the first 1000 ISSNs in a file, so if you have a file of over 1000 ISSNs you may want to consider dividing it into smaller files and making several submissions.

If electronic copies ARE NOT included in the comparison the graph will just display blue bars indicating the number of libraries with print holdings (they may or may not also have electronic access). If electronic copies ARE included in the comparison then the graph will display grey bars for the total number of libraries with any holdings (print or electronic or both), blue bars for the number of libraries with print holdings (they may or may not also have electronic access) and red bars for the number of libraries with electronic access (they may or may not also have print).

Click on any of the coloured bars to see more detailed information about that title and the associated holdings. You will be taken into an ISSN search on the main SUNCAT search interface. If you click on the blue bar the search will be limited to print only holdings. If you click on the red bar the search will be limited to electronic only access. If you click on the grey bar the search will include both print and electronic. You can use the results view as normal to browse for records of interest and click on the title to view the full record display with bibliographic and detailed holdings information.

Displaying and Saving Results

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Disclaimer

EDINA has taken all reasonable care to ensure that the information contained in SUNCAT is accurate on the stated date of load or last update for each library. It is possible that the information may be out of date or incomplete. It is advisable that you verify any information from SUNCAT before relying on it.

If you are aware of any errors within SUNCAT, please contact us at suncat@ed.ac.uk.

EDINA accepts no responsibility for the consequences of error or for any loss or damage suffered by users of any of the information and material contained in SUNCAT or any site you may access through the service.