If you experience any problems or have any queries about supplying data please contact the SUNCAT team. If one of the team is unable to help we may be able to put you in touch with another Contributing Library member, using the same Library Management System, for further information and guidance. If you are a Talis library that has not yet migrated to MARC21 or Aleph library please also see our additional notes on providing dates from these systems. Please ask the SUNCAT team for a copy if none has been supplied.
Serial bibliographic records and associated holdings as defined by Leader (LDR) character position 7 = s or i or b
Marc 21 will be the default MARC format for SUNCAT. If your data is not in this format, please advise, and we will see if it can be converted.
Exclude order records (if they have no holdings records attached to them), "suppressed" records, and records representing "withdrawn" materials, and any holdings associated with these latter two categories. Some libraries have in their catalogue holdings for other institutions or bodies - please check whether or not these should be included in SUNCAT. Please advise us if you cannot exclude these records.
The method of supply is ftp, and details will be advised two weeks prior to the scheduled supply date. At time of supplying your data, please provide a count of bibliographic records, along with the name of the file, supplied via ftp. This information should be sent as an email to the SUNCAT project team.
Once your file has been loaded to SUNCAT, the following reports will be prepared and the action required discussed with you:
If you have any problems, please contact the SUNCAT Project Team.
A record exported to SUNCAT should contain the following as a minimum standard:
It would be useful to have:
These fields all help match your library record in with the existing records in SUNCAT; any other fields are a bonus.
If your library is a non-MARC library, please contact the SUNCAT team, and we shall ask for a sample file. Working from this, we shall compile a specification to convert your data into MARC21, so we can load it into SUNCAT.
The rejected records and character conversion error reports are generated when the data is converted.
Common reasons for rejection include: