SUNCAT: FTP instructions

File Transfer Protocol (FTP), a standard Internet protocol, is a way to exchange files between computers on the Internet.

There are three available options to Windows users:

Using the built-in ftp facility

If you have the ftp facility on your computer, follow these instructions to deposit your export file of serials records on the SUNCAT server.

  1. On a Windows machine, go to your Run option. (This is in the start menu.)
  2. Type in ftp

    Screengrab of the run popup window

    A new ftp window is brought up, with the prompt:
  3. Type in the login name supplied by SUNCAT (in the form: lib01)
  4. When prompted for a password, add the password supplied by SUNCAT
    This will give you a prompt in the form:
  5. Type:
    put "drive:\path\filename"
    put “L:\Suncat\Biblio workpackage\ISSN record breakdown.doc”
    A confirmation message will appear in the ftp window, as the file is then put on the SUNCAT server.
  6. If you have problems with the file name, make sure that you have enclosed the drive and path in quotation marks. The path name can be identified by running a search for the item to be transferred from the start menu on your Windows machine. The path that is identified here is the path that needs to be entered, with the appropriate drive.
  7. To exit: at the ftp prompt, type: bye

    For help: at the ftp prompt, type: help

Using third party ftp software

There are many free third party ftp software options available. These include:

Create a network connection for ftp in Windows Explorer

If you do not have the ftp facility, you can set one up on a Windows machine.

If you want to upload files, delete files, or rearrange the folder structure on an FTP site, you need to open the site in Windows Explorer. If you just want to open FTP sites and download files from them, you can use Internet Explorer. Here's how to create a shortcut to an FTP site so that the site will automatically open in Windows Explorer:

To create a shortcut to open an FTP site in Windows Explorer

  1. Open Computer by clicking the Start button, and then clicking Computer.
  2. Right-click anywhere in the folder, and then click Add a Network Location.
  3. This displays the Add Network Connection wizard. Click Next.
  4. In the wizard, select Choose a custom network location, and then click Next.
  5. Enter the name of the FTP site, with the full FTP:// in front of it, and then click Next. For linking to the SUNCAT ftp site, the full address is: FTP://
  6. To use a name and password, clear the Log on anonymously check box. Type a user name, and then click Next. The SUNCAT user name is the one supplied, in the form of lib01, where three letters indicate your library.
  7. By default, the name of the shortcut is the same as the FTP address. If you want to give the shortcut a different name, type it in the Type a name for this network location box. Click Next.
  8. If you do not want the FTP site to open after you're done setting up the shortcut, clear the Open this network location when I click Finish check box. Click Finish. A shortcut to the FTP site appears in the Computer folder. You can drag that shortcut to your desktop so that it's easy to find later.


  • When you first connect to the FTP site, you’ll be prompted for a password. Select the Save password check box if you want Windows to remember that password and connect you directly to the site in the future.
  • You can open FTP sites in Windows Explorer even if Internet Explorer isn't your default browser.
  • You can have two instances of Computer open, one with your SUNCAT ftp site, and one with the location of the data that you want to send to SUNCAT. You can then drag your files from your computer to the SUNCAT ftp site.